Wooden archive cabinets in a well-lit reading room

REF: AP-COM / ABOUT US

An archive service built on patience, not speed.

Arkib Pusaka was set up to fill a practical gap: families in Malaysia often arrive at estate procedures without a clear picture of what they hold, what is missing, and which office holds which record. We built a service around that.

Back to Home

AP-COM-001 / COMPANY STORY

How Arkib Pusaka came to exist

Arkib Pusaka was founded in Kuala Lumpur after the families of two of our current team members spent more than a year locating the papers needed to manage an estate — not because the documents did not exist, but because nobody had ever gathered them in one place. One set of land documents was at a cousin's house in Seremban. A birth certificate turned out to have been issued in a slightly different name. An insurance policy had lapsed and no one was sure whether a later one existed.

What those families needed was not a solicitor — they had one — and not a valuer — they arranged their own. What they needed was someone to go through the papers methodically, make a clear list, and explain which office handled which document and how copies were obtained. That is what Arkib Pusaka now does.

We opened our reading room at Jalan Raja Chulan in early 2022, taking on clients through referral only for the first year. Word spread quietly among estate solicitors, professional executors, and families who had found the process difficult. We have worked with families whose records date back to the 1940s and with younger families setting up their first household file. The work is the same either way: careful, methodical, unhurried.

We do not hold ourselves out as advisers on inheritance, ownership, or entitlement. Every record we touch is returned to the family. Every decision about what to do with those records stays with the family. Our job is to make sure the papers are in order so that the conversations that need to happen can happen.

SCOPE NOTE — AP-SCO-002

Arkib Pusaka organises documents, builds family archives, researches family history from public and family sources, explains publicly published procedures in plain language, and coordinates appointments. We do not advise on entitlements or ownership, do not represent anyone before any authority, do not value or hold property, and do not handle money on anyone's behalf.

AP-COM-002 / THE TEAM

The people who do the work

SR

Suraya Rahman

PRINCIPAL ARCHIVIST

Spent twelve years with the National Archives of Malaysia before founding Arkib Pusaka. Leads all Document Inventory sessions and the Complete Estate Records Programme.

TC

Tan Chin Wei

DIGITISATION LEAD

Background in conservation scanning and digital preservation. Manages all scanning, metadata and encrypted archive delivery for the Family Archive Build programme.

NI

Noor Izzati Ismail

FAMILY RECORDS RESEARCHER

Focuses on genealogy research and public registry tracing. Works with families to reconstruct timelines from available documents across multiple states and generations.

AP-COM-003 / HOW WE WORK

Standards we follow in every engagement

Receipts for every item handled

When we take documents for scanning, we sign a receipt listing each item by description and condition. Everything is returned on the agreed date.

Encrypted digital delivery

Digital archives are delivered on encrypted media to named recipients only. Working files are stored on an encrypted server and deleted after handover.

Confidentiality agreement at the start

Every engagement begins with a signed confidentiality agreement. Family information is not disclosed to any third party without written permission.

Accredited translation coordination

We arrange translation through commissioners of oaths the family approves. All translated documents are linked to their originals in the archive index.

Personal Data Protection Act compliance

Our data handling follows the requirements of Malaysia's Personal Data Protection Act 2010. Families are informed of how their data is stored and for how long.

Acid-free physical storage

Original documents returned to families come in acid-free folders and boxes that extend the life of paper documents significantly beyond standard household storage.

AP-COM-004 / WHAT WE STAND FOR

Document work that respects what is at stake

Family records carry weight that other kinds of paperwork do not. A land title might be the only evidence that land has been in a family for three generations. A birth certificate might settle a question about citizenship that affects children and grandchildren. An insurance folder might contain a policy nobody knew existed. We work with that understanding in mind.

Our approach draws on archival methods developed for institutional collections — systematic cataloguing, preservation-grade handling, metadata-linked scanning — and applies them to the scale of a family's personal records. The result is an archive that can be handed on, shared with a solicitor without searching, and added to over time.

We serve families across Kuala Lumpur and the Klang Valley, and through courier arrangements for documents elsewhere in Malaysia. Our sessions are conducted in English, Malay, and Mandarin depending on the family's preference. We can accommodate families dealing with documents in Tamil or other languages through our translation network.

When a family comes to us after a bereavement, we are aware that some sessions will be difficult. We do not rush those sessions. We can pause, reschedule, and adjust the pace of work to suit what the family can manage. The archive will be there when they are ready for it.

AP-CTA-COM

Ready to talk about the family papers?

We are glad to take a phone call or email before anything is decided. Tell us briefly what the family is dealing with and we will suggest the most suitable starting point.

Arrange a Conversation